How to Schedule an Appointment on your Outlook Calendar

Placing Appointments on your Outlook Calendar help you remember commitments or appointments you have set for yourself.  Please note that these are different than meetings that generally include invitations to others to attend.  (Head here for meeting invitation "how-to.")

If you want to place appointments on your calendar to help yourself remember time commitments and plans or you want others to be aware of when you are busy placing appointments is a great idea!  Remember, your calendar helps you communicate!

Here's a helpful video to get you started from Microsoft and LinkedIn:

Schedule an appointment to let other Outlook users know when you're free, busy, tentatively busy, or out of office.

Create an appointment

1. Select Calendar .

2. Select Home > New Appointment .

3. Add a Subject and Location .

4. Select a Start time and End time.

   Check the All day event box for a 24-hour event (12:00 AM-12:00 AM), for example, if you're on vacation or out of the office.

5. In the Body, include notes about the appointment if you want.

6. On the Appointment tab, set the Time Zone and add a Reminder if you want.

7. Set Show As to Free, Working Elsewhere, Tentative, Busy, or Out of Office to show others your availability.

8. If this is a recurring appointment, select Recurrence.

9. Set an Appointment time, Recurrence pattern (Daily, Weekly, Monthly, Yearly), and Range of recurrence, and then select OK.

10. Select Save & Close .

Change an appointment

1. Double-click the appointment to open it.

2. If it is a recurring appointment, select if you want to open Just this one or The entire series, and then select OK.

3. Make the changes you want.

4. Select Save & Close .