How to Email, Share, or Print an Outlook Calendar

Calendars do more that record our events or give us reminders, they communicate.  Calendars say when we are available or not, they save me the need to tell others when I cannot do something and they offer alternatives, all without me needing to sending individual notifications to everyone. 

Properly making your calendar available is the second step in serving others with your calendar;  the first step is keeping your own calendar up-to-date.  If your calendar reflects your time commitments and plans well, sharing it is a helpful way to improve and grow your communication while keeping your actual time investment low.

Here's a helpful video to get you started from Microsoft and LinkedIn:

1. To email your calendar, watch the first minute of the video.
2. To share your calendar, skip to 1:40 in the video or head to this HelpDesk article.
3. To print and share your calendar, skip to 2:50 in the video.

You can email or print your calendar in Outlook.

Email Calendar

1. Select Calendar .

2. Select Home > E-mail Calendar.

3. Select the Calendar, Date Range, and Detail.

4. Select Advanced to change the E-mail Layout, Daily schedule, and List of events.

5. Select OK.

   Note: Your calendar entries populate in the email.

6. Address the email and select Send.

Print Calendar

1. Select Calendar .

2. Select File > Print.

3. Select Print Options .

4. Select the Print style and Print range (dates) that you want to share.

5. Select Preview to preview the page.

6. Select Print.

7. Select the left arrow to go back to the calendar.